Restaurant management system & POS
The system that runs your whole restaurant
Point of sale, M‑Pesa payments and KRA eTIMS invoicing in one system. It runs on the phones, tablets and computers you already have.
Works with the tools you already use
Everything your restaurant runs on
Point of sale, payments, the kitchen, inventory and reporting work together in a single system, from the first order to the KRA receipt.
Point of Sale
Take orders for dine‑in, takeaway, pick‑up and drive‑thru. Manage tables and floors, split bills, add rounds and edit orders at any time.
M‑Pesa payments
Send the bill to the customer's phone by M‑Pesa, and payments are matched to the order automatically. Cash, card and split payments are supported.
KRA eTIMS invoicing
Every paid order produces a fiscal eTIMS invoice with a QR code. Products are mapped to KRA item codes once during setup.
Kitchen & printing
Send tickets to kitchen display screens or thermal printers, routed by station so each area sees only its own orders.
Inventory & stock
Track recipes, ingredient costs and live stock levels, with low‑stock alerts and physical stock‑takes to keep counts accurate.
Multi‑branch & reports
Run every branch from one account, with live sales, sales by staff member and end‑of‑day reports. Sensitive actions require a manager PIN.
A single, connected system
Point of sale, payments, the kitchen, inventory and KRA compliance all run within one system. Information moves between them automatically.
A closer look at the system
The screens your team uses every day, from the counter to the back office.
Fast order entry
A point‑of‑sale screen for dine‑in, takeaway, pick‑up and drive‑thru. M‑Pesa, VAT and the catering levy are calculated automatically.
Book a demoHow an order moves through Xenia
Each step passes to the next automatically, so information is entered once and nothing is missed.
Take the order
Any table or counter
Pay on M‑Pesa
STK push to the phone
Send to the kitchen
Routed to the right station
Issue a KRA receipt
Fiscalised automatically
Update reports
In real time
One system instead of five
Most restaurants run several disconnected tools. Xenia brings them together in a single system.
A typical setup
Separate tools that don't share data.
- A point‑of‑sale system that isn't built for M‑Pesa
- Reconciling the M‑Pesa till by hand
- KRA eTIMS added as an afterthought
- Stock tracked in a separate spreadsheet
- Reports exported and combined manually
- New hardware to buy for every counter
One connected system
Everything in a single place.
- Built around M‑Pesa from the start
- Payments reconciled to the order automatically
- A fiscal KRA receipt on every sale
- Inventory, recipes and alerts included
- Live reports with no manual export
- Runs on devices you already own
What sets Xenia apart
The details that matter most when you run a restaurant.
Built for M‑Pesa
The bill is sent to the customer's phone, and the payment is matched to the order automatically. No codes to read out and no manual reconciliation at the end of the day.
One account for every branch
Work a single outlet, or view all your branches together with sales, stock and staff in one place.
Compliant with KRA
A fiscal eTIMS receipt with a QR code on every sale.
Runs on your own devices
Phones, tablets and computers you already own. No proprietary hardware required.
Built for your type of restaurant
The same system, configured for how your restaurant operates. Choose the option that fits.
Built around how restaurants actually run
Xenia is built around how restaurants actually operate, from taking orders and accepting M‑Pesa to feeding the kitchen and meeting KRA requirements.
M‑Pesa payments
The bill is sent to the customer's phone and the payment is matched to the order automatically. It is how most of your customers already pay.
KRA eTIMS compliant
Every sale produces a fiscal invoice with a QR code, generated automatically. Products are mapped to KRA item codes once during setup.
Runs on your devices
Xenia installs as an app on the phones, tablets and computers you already have. There is no proprietary hardware to buy and no per‑device fee.
“We built Xenia to give restaurants one complete system for orders, payments, the kitchen and compliance, designed around how they actually run.”
The Xenia teamFrom sign‑up to first order in days
We create the account and get the setup right with you. You stay in control of your menu, your prices and your team. It's your restaurant, your workspace.
Book a demoStep 1
We create your account
We set up your own private Xenia workspace at your own address (yourrestaurant.xenia.co.ke) with an owner login. You set a new password the first time you sign in, and the account is yours.
Step 2
You build your menu
Add your dishes, categories, prices, options and extras, plus your branches, floors and tables. It's your menu, so you shape it exactly how you serve. Import a lot at once, or add as you go.
Step 3
Connect payments & tax
Plug in M-Pesa (Daraja), switch on KRA eTIMS, set your VAT, catering levy and service charge, and point Xenia at your receipt and kitchen printers. We help you get every setting right.
Step 4
Add your team & go live
Give each waiter, cashier and chef a 4-digit PIN and a role that decides what they can do. Install Xenia on your devices and start taking orders. Most restaurants are live within a few days.
Simple, transparent pricing
Bronze is a flat monthly price. Silver is priced per branch. No per‑device fees and no hardware to buy, and every plan comes with a 14‑day free trial, backups and support.
Bronze
KES 5,000Per month
Everything you need to run point of sale and take M‑Pesa payments. Includes a 14‑day free trial.
Book a demoPoint of sale for dine‑in, takeaway & drive‑thru
M‑Pesa & cash payments
Receipts, X‑reports & core reports
Staff sign‑in with 4‑digit PINs & roles
Single branch
Silver
KES 12,000Per month
per branch
The complete Xenia suite for full‑service, VAT‑registered restaurants. A 14‑day free trial to start.
Book a demoEverything in Bronze
KRA eTIMS invoicing & compliance
Inventory, recipes & stock‑takes
Kitchen display & QR ordering
Loyalty, vouchers, gift cards & reservations
Multi‑branch & consolidated reporting
Gold
Coming soon
For growing groups and chains. More is on the way as we build it out. Talk to us about what you need.
Talk to usEverything in Silver
Built for larger groups & chains
More to come
Compare the plans
Bronze covers point of sale and M‑Pesa. Silver adds KRA compliance and the full suite of features.
| What's included | Bronze KES 5,000/mo | Popular Silver KES 12,000/mo · per branch |
|---|---|---|
| Point of sale for dine‑in, takeaway & drive‑thru | ||
| M‑Pesa & cash payments | ||
| KRA eTIMS invoicing & compliance | ||
| Receipts, X‑reports & core reports | ||
| Staff sign‑in with PINs & roles | ||
| Inventory, recipes & stock‑takes | ||
| Kitchen display & QR ordering | ||
| Loyalty, vouchers & gift cards | ||
| Reservations & arrival links | ||
| Multi‑branch & consolidated reporting | ||
| Book a demo | Book a demo |
Frequently Asked Questions
Answers to common questions. If you need more detail, book a demo and we will walk you through it.
Yes. From the order screen you send an STK push to the customer's phone, and once they approve, the payment is matched to the order automatically. There are no reference numbers to type and no till statement to reconcile by hand. Cash, card and split payments are also supported.
See Xenia in action
Book a free demo and we will show Xenia running on your own menu and prices.
Book a free demo14‑day free trial. No card required.